Team collaboration is less about working together, and more about working together well. Proper use and the willingness to spend time experimenting and tuning with new tools will certainly bring you a step closer to the ideal teamwork organization. Whether you’re a two- or a sixty-person company, the processes and the foundations you put in place today will help everybody stay on the same page tomorrow.
Google Calendar – time management and team meetings
Google Calendar is our useful tool for keeping track of upcoming meetings, deadlines, and milestones. It can help you visualize your schedule and remind you of important events even in large groups. Google calendar can also be linked to the personal calendar making it ideal for keeping an overview.
Best for: meeting schedules and deadline
ᒪ ᐯ ᑎ’s Tip: Use different colours to keep the daily structured. Especially if it is used for an organization, it can help to keep track of all the meetings.
Zoom – time management and team meetings
Zoom is one of our most used communication tools for meetings and online collaboration. Zoom may give you the technology you need to host your next event, workshop, or meeting digitally.
Best for: formal and informal meetings
ᒪ ᐯ ᑎ’s Tip: Use the beauty filter for a professional background. Zoom has a wide range of stock backgrounds but you can also upload your own photo or background. Prefer a casual background? The background can also be blurred.
Slack – team communication
Slack is our central hub for communication. We use it for quick instant messages, to send and receive updates from teams and tools (via integrations), and it’s our ‘go-to’ to establish if someone is available. Slack is similar to a community platform. It is a handy tool with various possibilities for integrating with other apps such as Zoom, Google Calendar and even your mailbox or a CRM. One simple click and a meeting can be started.
Best for: urgent communication or quick instant messages
ᒪ ᐯ ᑎ’s Tip: Use threads in channels to keep an overview. By using threads, conversations are less likely to get lost. Especially when there is a lot of communication in a channel. To also keep structure in Slack, saving your posts for later is also a useful hidden gem in the program to keep track of conversations.
Miro – meeting notes and organization management
Miro is our digital whiteboard that makes it easy to collaborate with others. The software allows you to create notes and designs, move things around, organize meetings and workshops: use video chat, presentation, sharing, and many other features.
Best for: meeting notes and collaboration
ᒪ ᐯ ᑎ’s Tip: MIRO is a very good way of making meetings more visual and collaborative. It makes meetings more engaging and ensures that everyone can follow along visually. For absentees, it is also a convenient way to quickly be updated.
Email/Gmail – communication and knowledge management
Gmail is our email communication platform; everyone has an email address, and we also have a number of groups and dedicated team mailboxes as well. The email tool used within an organization can be integrated with G-mail. In this way, everyone can send e-mails with the familiar and easy-to-use G-mail without having to learn another programme.
Best for: communication intended for a small/select audience that requires a lengthy response or time to digest
ᒪ ᐯ ᑎ’s Tip: Integrate G-mail with a CRM programme like Hubspot. In this way, the e-mails are collected in one place and everyone can easily access the necessary information to carry out their work, and there is no dependency within the team.
ClickUp – project planning and management
ClickUp is a more advanced version of the similar Trello. It is the ideal tool to use in an organization. The marketing team uses ClickUp to plan and organize all of its projects and workflows—including our publication calendar for this blog. In Clickup, you can also create onboarding pages with tips & tricks on how Clickup is used in the organization. This makes it easy to get everyone on board quickly.
Best for: in-depth project planning, project-related communication, and updates, tracking and maintaining up-to-date task lists for product development
ᒪ ᐯ ᑎ’s Tip: Use sprints for a good overview of your projects’ flow. This way, you can maintain an overview of the projects and what still needs to be done. It is also a way of experimenting with other types of project management such as agile management in order to fine-tune the right working method for everyone’s organization.